STAFF

• You understand that this is a volunteer role; this is not a paid position.
• Must be 18 years or older by the start date of the convention (certain positions may require staffers to be 21 years or older).
• Must be available to work at least a total of 12 hours for the duration of the convention.
• Must attend at least three (3) conference calls or meetings throughout the year prior to the convention (can attend in-person meetings remotely if not in the area).
• Must adhere to our entire Staff Rules and Staff FAQ.
• Must attend a Staff Orientation during the convention.
• If unable to attend the convention, you must notify your Department Head (or Staff Services) prior to the convention. Failure to do so may result in future staff applications being rejected.

Staff Rules

• All Staff must follow all venue and convention rules. This includes following the Chain of Command.
• Staff must show up to their shifts on time and work the entirety of their shifts.
• By signing up to staff DerpyCon, Staffers are representing DerpyCon and should act appropriately. Any misconduct that violates venue, staff, or attendee rules/regulations may result in loss of incentives, staffing privileges, and possible removal from the venue. In addition, Staff may not return as Staff the following year. Decisions regarding violations and disciplinary actions will be determined by a Staffer’s Department Head or Command Staff, the Public Safety Chiefs, and the Chief of Staff.
• Any arguments or disputes should be moved to a closed room with both the appropriate Department Head or Public Safety Chief, and an approved moderator (Chief of Staff or a Command Staffer).
• All Staff should maintain a positive and professional attitude, both around attendees and more importantly, convention guests. Should a Staffer need to vent/fan over a guest/become angry/express any big or negative emotion, Staffers should go to the Staff Lounge and/or a personal hotel room.
• Staff should not leave their posts during their shift. If an emergency or outstanding situation arises, Staff must inform their Department Head or Command Staff and have their leave approved.

• Anything that DerpyCon does not have the rights to play (e.g. anime, TV Shows, music, etc.) CANNOT be played in the convention space.
• Do NOT post private staff information or criticisms on the DerpyCon official social media outlets. Such information should be confined to e-mails, in person discussions, and to the DerPortal.
• Do NOT use personal emails, social media, or text messages to discuss DerpyCon business. Please only use official DerpyCon emails, approved e-mail addresses, and/or the DerPortal.
• All Staff are encouraged to join the Street Team and assist with in-person and digital advertising.

• All Staff must assist with Load In/Load Out, as per the Storage Master’s directions.
• All Staff must fill out the Staff Hotel Form if they wish to stay in the Staff Hotel Room Block, All Staff must complete any payments prior to the event (if applicable). Failure to do so will result in loss of space in the Staff Hotel Room Block.
• All Staff must agree and follow all Hotel Room & Staff Hotel policies.
• Staff need to inform their Department Head or Command Staff if they are going off-site.
• Staff have up to one (1) hour of off-site time for every six (6) hours worked.

• Check e-mails at least 3 times a week and reply to all inquiries within 3 days of receipt. Closer to the convention, emails may require shorter response times
• Pass a post-convention evaluation. All Departments Heads will be given an annual evaluation after each convention has concluded and may be terminated or re-assigned if they are not fulfilling their duties. 
• Provide non-confidential information/updates to Division Head for staff meeting slides.
• Submit updated content regarding your department for publishing on the web on a timely basis. 

• Meet on a monthly basis with convention leadership to give regular division updates
• Meet with the Treasurer and convention leadership to determine divisional budgets
• Meet with their respective department heads on a regular basis for department updates, budgetary actions, and overall guidance
• Keep the Timeline document up-to-date by adding action items and deadlines as needed and marking off when an item is completed